staff resources

Key Tools

• SAPweb -- generate requisitions, journal vouchers
• CAO Forms -- templates for processing accounting needs
• Currency Converter and Travel Per Diem Rates 
• CAO personnel/office directory
• Training -- registration-based system, click catalog, then Administrative Skills and Computing to see the following categories:
  • COEUS - grant proposal creation and management software
  • Financial Management
  • Grad Aid Administration
  • Payroll
  • SAP (Systems Applications and Products) financial reporting system
  • Sponsored Research Administration
• Training -- non-registration-based classes are on the CAO calendar
• GL Account Definitions and Meetings Expense
• Using SAP: Guide to Financial Operations
• Using SAP: Glossary of terms
• Frequently asked questions
• Sponsored Research Policy: Education and Training

Ordering

• Shopit@MIT -- combination services and accounting website
• Procurement -- other places may call this purchasing
• MIT Vendor Partners list -- includes both vendor and MIT staff contact
• ECAT Electronic catalog
• Publishing Services Bureau -- letterhead orders, printing liaison, logo development, reference publications

Oversight and Procedures

• Glossary of Terms
• Office of the Controller
• Guidelines for Financial Review and Control
• Underrecovery Process
• Administrative Computing Directory of Teams (within IS&T)
• Instructions for incoming wires
• Travel Policy and Office Staff
• Property Office Directory
  • Recycling of Monitors
  • Coding of Equipment Purchases
  • Transfer of Equipment to a New Institution (researcher leaving)
  • Capitalization Policy for Buildings, Space Changes & Major Repairs
  • Capitalization Policy for Equipment
  • Disposition of Equipment
• MIT Audit Division
• Office of Budget Operations
  • The Budget Cycle: Budget Planning, Submission and Approval, Global Changes, EB Rate Changes, Closing, Carry Forwards
  • Issues and Policies: NIH Training Fellows, NSF Shortfall, RA Tuition and Salaries, Research Telephone Network, Sabbaticals, Student Extended Health Insurance Plan
  • NIMBUS: Technical requirements, budget officers, About NIMBUS
  • Budget Changes: Draft Transfers, Budget Reallocations
  • Cost Object Changes: Cost Centers, Internal Orders, WBS's, Admin Flags
  • Reports
• Office of Sponsored Programs

Resource Development

• Resource Development's home page
• Resoure Development organizational chart
• Leadership Giving -- OLG
• Communications and Donor Relations
• Corporate Relations: Industrial Liaison Program
• Development Research and Systems [MIT only]
• Donor Partnerships and Special Projects
• Finance and Administration
• Foundation Relations and Academic Development Support
• Gift Planning
• Principal Gifts