Frequently Asked Questions - Clients
- What is the purpose of the STC? (To
The STC is a student-run agency that places student
consultants in short-term projects, or "jobs," offered by MIT faculty
and staff. Faculty and staff often have technical jobs that do not
merit a full UROP, like updating a course web page or writing software
for automating a repetitive task. At the same time, MIT has many
students who have the skills (and occasionally even the time!) to
perform these functions. STC hopes to bring both sides together for
mutual benefit. Through an innovative new accounting system, STC can
charge the cost of this service (the student's wage plus a small
overhead fee) to your authorized department account. For this, you
get the service of locating a skilled student "consultant," the
satisfaction of helping a student pay his/her way through college, and
the opportunity to meet bright, proficient students for UROP
consideration or other future reference.
- How do I place a job request? (To Top)
First, you will need to register by
clicking "Register", reviewing the requirements, and then clicking
"Register as Client." When you are finished filling out the form,
you'll be prompted to "login," where you will see your own
dynamically-generated client account page.
From there, click on "Submit a Job" and fill out the form that
follows. Click Submit, and STC does the rest. You will be notified
by email when we've matched a student consultant with the skills to
complete your job. The student will get in touch with you, have you
sign a contract (pdf /
ps), and begin the job to your
The student will be paid upon your signature on a timecard (pdf / ps). STC will
bill the account number you provide through an MIT-internal accounting
- What services can I hire a consultant for? (To Top)
The STC provides two types of services: STC products and independant
requests. STC products reflect jobs that are well defined and in
demand across the institute. To see what products are currently
available from the STC, check the Products
List. Independant requests are those jobs which don't fit an STC
product. The STC considers each of these jobs on an individual basis.
If you submit one, an STC agent will get back to you about the
probability of finding a consultant for the job. Independant requests
generally take longer to assign a consultant.
- Am I eligible to be a client? (To Top)
Anyone who can authorize payment from an MIT account can submit a job
to the STC. Typically, a client is a member of MIT faculty or staff.
- How do I pay the consultant? (To Top)
Student Technology Consultants
Payroll and operating procedures
January 5, 2001
- Consultants register at the STC web page - http://stc.mit.edu/.
They receive training and submit a completed personnel action form to
Sandra Lipnoski at the Edgerton Center. The I-9 form is verified and
the consultant is approved for STC jobs.
- Faculty and staff register on the web as clients at
- A client may then submit a job request through the STC website.
- The job is reviewed by a student agent and matched with a skilled
consultant and a job number is assigned. Consultant and client are
notified to commence work.
- The consultant contacts the client and arranges a first meeting,
where the scope, timetable and deliverables are discussed.
- If the client and consultant agree to proceed with the work, the
client signs the Consulting Services Contract, presented by the
consultant, authorizing $15.00 per hour and indicates the account
number to be charged. No departmentally originated paperwork is
- The consultant returns the signed contract to the Edgerton
- At the end of each week the job is open, the student consultant
presents a timecard to the client for signature.
- The timecard is processed through the Edgerton Center, charging
the client's account for services rendered.
- Sample time cards and contracts may be printed from the STC web
- The STC operates under department 401800, GL account 400757,
collection point 333, which are monitored by Sandi
Lipnoski(firstname.lastname@example.org) in the Edgerton Center
- An overhead or indirect cost charge of 10% is added to the wages
charge for general and fund accounts, which helps to defray STC
expenses. The 10% surcharge is not applied to sponsored research
- Is my job suitable for the STC? (To Top)
STC jobs are typically short-term technical jobs. In the past, this
has included making course homepages and other webpages, along with
installation of MIT certificates to access WEBSIS, introductory
courses on HTML, JAVA bug fixes, software development, and online
While these jobs are representative, they are by no means
comprehensive. STC can offer a client any service in our consultants'
skill sets, from mechanical and electrical fabrication, publicity,
Palm Pilot assistance, to even just setting up printing from a PC/Mac
The typical job is short-term -- usually a few weeks or less.
However, a client may be able to make arrangements with individual
consultants should the job need more time.
STC typically does NOT take jobs that require long-term
If you aren't sure if your job fits these criteria, submit it and our
agents will be able to give you more feedback. If we decide that your
job is not suitable for an STC consultant, we have a number of
contacts in Student Employment and UROP which we can suggest to you to
help you get your job done.
- How soon can I get a consultant? (To Top)
The STC will attempt to
match a consultant with your job in under a week. During certain
times in the semester, students are rather busy with classes, and thus
it will be harder to acheive a quick turnaround time. The STC agent
in charge of handling your job should keep you posted on the status of
your job. Please be patient with us, we're still in the germination
stages and figuring out how best to run the operation.
- How much will this cost me? (To Top)
STC charges $15/hour plus 10% to cover
operating costs. For a more in depth description, see How payroll works.
- How will a consultant be assigned to my job? (To Top)
assigns consultants based on skill and interest. Consultants have the
opportunity to express interest in the jobs submitted by clients. An
STC agent then selects a qualified consultant, with preference towards
consultants who have expressed interest.
- Who do I contact if my question isn't listed here? (To Top)
Send email to email@example.com with your question, and
someone on the staff will get back to you.