ZAR4 - Create Telephone Invoices from Order No. 1078200

• create invoices from telephone charges (doc types 90 and ST) billed to internal order no. 1078200.

  The report from this procedure lists errors found, invoices created, and invoice totals by G/L account.

  You need to correct errors found and enter invoices for these charges manually (see step 4 below and F-22 - Enter customer invoice). The table ZARTELCUST associates customer numbers with phone extensions and IPS addresses billed to 1078200 (see ZAR5 - Maintain telephone invoice table).

• post invoices that were created automatically.

1. Get Started

• User menu path:
  

  ZARM => Document Entry = > Telephone invoice =>AR: Create invoice for order 1078200

• SAP fast path: ZAR4

2. Create Telephone Invoices from order number 1078200

To create telephone invoices and list errors found,

1. Enter Fiscal Period: (enter MM YYYY of fiscal period to create telephone invoices for)

2. Click on Pre-Validation Only.

3. (Optional) To process in background, select Background Processing options (shown below).

   

4. Click on

   Result: Invoices are created for telephone charges (doc types 90 and ST) to order no. 1078200; a pre-validation report lists errors found, invoices created, and invoice totals by G/L account for invoices created.

3. Create Telephone Invoices ... : pre-validation report

4. Correct errors and enter remaining invoices manually

1. Review the errors listed in the prevalidation report and make changes, as needed. You may need to use ZAR5 - Maintain telephone invoice table.

   Possible errors include:
   "Customer ID not in Customer Table ZARTELCUST"
   "Customer ID not in Customer Master"
   "Customer ID marked for deletion in Customer Master"
   "Customer ID blocked from posting in Customer Master"
   "Customer ID not set up for CUR Company"
   "Customer ID marked for deletion for CUR Company"
   "Customer ID blocked from posting for CUR Company"
   "Amount is zero"
   "Credit/debit indicator is not set"
   "G/L account number is missing"
   "G/L account description is missing"

2. To enter invoices for the telephone charges that required corrections, use F-22 - Enter customer invoices.

3. To find out if errors still exist, you can repeat step 2 WITHOUT recreating invoices.

   If invoices have already been created for the fiscal period (MM YYYY) selected, a dialogue box displays, as shown below.

   To check for errors (without recreating invoices), click on Continue PreValidation.

   

   When errors have been eliminated, the report will include only invoices created and invoice totals.

5. Create Telephone Invoices ... : (posting)

1. Return to the "Create Telephone Invoices...: initial screen" (press from report or enter ZAR4 from SAP R/3 screen),

2. Enter Fiscal Period: (MM YYYY of fiscal period to post telephone invoices for)

3. Click on Pre-Validation and Posting.

   

4. (Optional) To process in background, select Background Processing options (shown below).

   

5. Click on Execute

   Result: Invoices for telephone charges (doc types 90 and ST) to order no. 1078200 are posted; a report lists errors found, invoices posted, and invoice totals by G/L account.

   If invoices were already posted for the selected period, the message shown below displays.

   

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