How to Post an IAP Subject / Activity All work starts from your personal IAP Posting Summary page.
All Approved listings from last year's IAP are available for Rollover to the current year.
However, you must have authority for the sponsoring organization to perform the rollover. See the IAP Sponsoring Groups and Authorized Users list.On your IAP Posting summary page, find the listing you want to rollover:
- Scroll down to the 'Rollover Candidates' listing.
- If you have more than 20 listings, you need first to
select 'Rollover Candidates' on your summary page.- If you don't find the listing you are looking for, check that you are still authorized for the sponsoring group.
- Select the activity or subject from last year that you wish to rollover.
- You will see the detail page for the rollover listing,
without the schedule or leaders from last year.- Select 'Edit' to rollover this prior-year listing to IAP 2000 and start work on it.
- The edit form will contain the titles, descriptions, prerequisites, enrollment and attendance options from last year's posting.
- Enter the leaders and schedule for the new IAP.
- Proof the listing for other changes you need to make.
- Categories for IAP activities have changed!
Make sure the category is appropriate for your listing.- The rollover occurs when you click on 'Verify and Save Current Form Contents'.
- When you save the new listing, you will again see the Detail page with your changes.
- When you return to your personal Summary page (by clicking on 'Posting Summary' or one of the status code categories), the listing will appear under 'Draft' listing for the current year. It no longer appears on the Rollover Candidate list.
IAP Activities are non-credit classes or events. If you are a member of the MIT community, you can propose activities for IAP.If you developed this activity last year, don't use the 'New Activity' button -- you can roll it over from last year!
See the instructions for How to Rollover a Posting from last year's IAP.If this is really a new activity, on the IAP summary page:
- Locate 'Add (New) Activity'
Click on 'Add Activity'.- You will receive a blank Activity input form to fill out.
- Enter the data requested on the form.
- Be sure you enter a category code appropriate for your activity.
- Your work is saved when you click on 'Verify and Save Current Form Contents'.
- When you save the new listing, you will return to the Detail page.
- From the Detail Page you can proofread your new listing, return to the edit forms, submit or withdraw it.
How to develop a new Subject Subjects are for-credit offerings during IAP. Only department IAP Coordinators may post Subjects.On the IAP Department summary page:
- Locate 'Add (or Rollover Subject)',
Enter the subject code and number, and
Click on 'Add Subject'.- You will receive a Subject Input Form for the subject.
- The IAP subject, title, level, units of credit, grading, prerequisites, and subject description from the MIT Catalogue are automatically filled in.
- If the subject is of type 'Special Topics', you must enter units of credit.
- Add the auxiliary IAP description, title, IAP prerequisite and other data.
- If you have entered the number for a subject from last year, last year's IAP data are already filled in, as for a rollover candidate.
- Your edits are saved when you click on 'Verify and Save Current Form Contents'.
- When you save the new listing, you will return to the Detail page.
- From the Detail page you can proofread your listing, return to the edit forms, or submit or withdraw it.
How to develop a Series Posting A series posting is a listing for which the attendance option is 'Participants/Listeners May Attend Individual Sessions'. When you specify that a subject or activity is of series type, individual sessions are listed in the IAP Guide with their title, leaders, and descriptions.To specify that your posting is of series type:
- On the posting input form:
- Enter the basic form information including the leaders, description, etc. for the series as a whole.
- Select the series attendance option:
'Participants May Attend Individual Sessions' (Activity)
'Listeners May Attend Individual Sessions' (Subject).- Enter the schedule for your series. Use the most common times and locations when the schedule varies.
- When you initially return to the Detail page (by clicking on 'Verify and Save Current Form Contents'), you will see that each day of your schedule is assigned to a different session.
- Edit the individual sessions by clicking on 'Edit this Session' to go to the 'Activity Session Form' or 'Subject Session Form'.
- The session input form allows you to enter the title, description, leaders, and schedule for one session at a time.
Note: one session can span more than one day. Each session can meet at different times and in different locations.- When you are finished editing one session, edit the next by clicking on 'Save this Session, Start Next' or return to the Detail Page by clicking on 'Save this Session, Return to Detail'.
- Back on the Detail Page, you can choose to remove extraneous sessions or add new sessions.
Special features of series listings:
- When you edit the main description for a series listing, you will see the schedule for your listing but not be able to change it. Use the individual session forms to change the schedule.
- If you accidentally specified that your listing is of type 'series', you can change the attendance option to the correct one and the next time you edit the listing, you will be able to change the schedule on the main listing.
- If you accidentally did NOT specify 'series' when you meant to, you can change the attendance option on the main edit input form to 'series' type and then use the 'Add new session' option on the Detail page to specify individual sessions.
How to work with your current year's postings On your IAP summary page:
- Scroll down to your Subject Listings or Activity Listings.
- If you have more than 20 listings, on your IAP summary page,
you will need first to select a category of IAP status to see.- Select the activity or subject that you wish to edit.
- You will receive the detail page for the listing.
- The options you have depend upon the status of your listing:
- If your listing is in 'Draft' status, you can edit, submit, withdraw it.
- If your listing is submitted but not yet approved, you can only view it.
- If your listing is 'Approved', you can start work on a new version of it.
The currently approved version remains in the Guide until the new one is ready.- Select 'Edit' to work on your listing.
- You will receive the Subject or Activity Input form filled in with
all the data from the detail listing so you can change it.- Make your changes and proof them.
- Your work is saved only when you click on 'Verify and Save Current Form Contents'.
- When you save the listing, you will return to the Detail page.
Copyright © 1998 Massachusetts Institute of Technology
Comments and questions to iap-www@mit.edu
- Last updated: 17 September 1999