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ORGANIZING NON-CREDIT ACTIVITIES

Who Offers IAP Activities

Planning an IAP Activity

Individual / Group Sponsorship

Appropriateness and Standards

Safety and Liability

How to Post Listings

Role of IAP Coordinator / IAP Administrator

Dates to Remember

Promoting IAP Activities

Funding an Activity

Reserving Rooms / AV Equipment

Post / Revise Your IAP Activity


Who offers IAP Activities?

  • Anyone currently affiliated with the MIT community (faculty, students, staff) is eligible to offer not-for-academic-credit activities.

  • Members of the MIT community can always individually sponsor activities.

  • Affiliates designated as the authorized representative of a student or other group may submit activities sponsored by that group. Only MIT affiliates may offer activities.

  • If someone outside the MIT community wishes to offer an activity during IAP, that person must find an MIT-affiliated individual, academic department, or administrative office to act as the sponsor of the activity.

  • MIT Alumni are welcome to offer activities, but must also be sponsored by an individual, department or group located on campus.

Planning an IAP Activity

Activity planners should keep in mind the following objectives:

  • Promote student-faculty interaction.

  • Create programs appealing to freshmen.

  • Try new teaching methods and learning formats that may improve the regular academic program.

  • Develop more Institute-wide activities to create a sense of community at MIT.

Activity Sponsorship

Every organizer of an IAP activity must have an MIT sponsor. The sponsor may be an individual or a group (see Group Sponsorship, below). The sponsor is expected to be fully responsible for the activity and should ensure that it meets MIT guidelines for an IAP activity. The sponsor should be able to answer questions about the activity, and plan to attend it.

The sponsor (the individual sponsor or a representative on behalf of the sponsor group) is responsible for reserving the room or location.

Group Sponsorship

Although a non-MIT individual or group may be invited by a sponsor to lead one or two activities, such a group cannot be the primary sponsor. Non-departmental groups must be recognized by the Institute as follows:

  • Under-graduate and graduate student groups must be recognized by the Association of Student Activities

  • Faculty groups must be recognized by the Provost

  • Staff and employee groups by the Vice President of Human Resources.

Groups may not be organized on an ad-hoc basis merely for IAP.

Appropriateness of Activities

  • IAP activities are for members of the MIT community.

  • Profit-making or promotional events for a private enterprise are not appropriate IAP activities.

  • Off-campus advertising, e.g. newspaper listings in the Boston Globe, or posting notices outside the MIT campus, are also inappropriate.

  • All postings to the IAP 2003 listing of subjects and activities are reviewed by the IAP Office before appearing in the on-line guide.

Standards for Activities

  • Inclusion of a non-credit activity in the IAP Guide does not imply MIT endorsement.

  • Responsibility for a non-credit activity lies with the sponsoring MIT individual or group.

  • All activities are required to meet safety, health, legal and general regulations governing the use of MIT facilities.

  • The MIT Bulletin lists policies concerning credit, tuition, food, housing, veterans' benefits, special students, and student exchanges. They should be reviewed by students and faculty involved in activities.

Safety and Liability

Institute Guidelines for health, safety, and legal regulations, as well as policies for the use of MIT facilities, must be met for all activities. The Safety Office must be consulted if your subject or activity involves any of the following:

  • high voltage
  • pressure vessels
  • ballistics
  • aircraft
  • large balloon
  • structures
  • use of hazardous materials, equipment, or machinery
  • explosives
  • open flames
  • hazardous wastes
  • public art displays or performances
  • building, tower, or bridge construction on MIT property
  • anything that might endanger life, limb, sight, or hearing of participants or bystanders.


Access to IAP Non-Credit Activity Postings

Before you attempt to post an activity, you must obtain posting authorization from the IAP office. To determine if you have posting authority, please check the IAP Sponsoring Groups and Authorized Users list. If you are not the authorized IAP Administrator or have questions about submitting activities, please contact iap-www@mit.edu.

In order to post an IAP subject you must have the following:

  • An MIT username with password (generally this is your MIT Kerberos ID)
  • An MIT personal certificate. (Those without an MIT personal certificate can obtain one here and follow the instructions)

Posting an Activity

  • IAP '03 non-credit activities must be submitted and posted electronically. In order to post activities, you must first have your personal certificate.

  • Before you attempt to post an activity, see Access to IAP Non-Credit Activitiy Postings (above).

  • Go to Using the Non-credit Posting Forms to find out how to use the electronic posting system.

  • Once you have prepared your activity electronically you may submit it for review. When your subject or activity has been approved, it will automatically be posted in this IAP '03 On-line Guide. If posted by Friday, November 1, 2002, it will also be published in the print version of the IAP Guide.

 

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Comments and questions to iap-www@mit.edu Last update:23 August 2002 IAP Office, Room 7-104, 617.253.1668
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