ORGANIZING NON-CREDIT ACTIVITIES
Who offers IAP Activities?
- Anyone currently affiliated with the MIT community (faculty, students,
staff) is eligible to offer not-for-academic-credit activities.
- Members of the MIT community can always individually sponsor activities.
- Affiliates designated as the authorized
representative of a student or other group may submit
activities sponsored by that group. Only MIT affiliates may offer activities.
- If someone outside the MIT community wishes to offer an activity
during IAP, that person must find an MIT-affiliated individual, academic
department, or administrative office to act as the sponsor of the activity.
- MIT Alumni are welcome to offer activities, but must also be sponsored
by an individual, department or group located on campus.
Planning an IAP Activity
Activity planners should keep in mind the following objectives:
- Promote student-faculty interaction.
- Create programs appealing to freshmen.
- Try new teaching methods and learning formats that may improve the
regular academic program.
- Develop more Institute-wide activities to create a sense of community
at MIT.
Activity Sponsorship
Every organizer of an IAP activity must have an MIT sponsor. The sponsor
may be an individual or a group (see Group Sponsorship, below). The sponsor
is expected to be fully responsible for the activity and should ensure
that it meets MIT guidelines for an IAP activity. The sponsor should
be able to answer questions about the activity, and plan to attend it.
The sponsor (the individual sponsor or a representative on behalf of
the sponsor group) is responsible for reserving
the room or location.
Group Sponsorship
Although a non-MIT individual or group may be invited by a sponsor to
lead one or two activities, such a group cannot be the primary sponsor.
Non-departmental groups must be recognized by the Institute as follows:
- Under-graduate and graduate student groups must be recognized by
the Association of Student Activities
- Faculty groups must be recognized by the Provost
- Staff and employee groups by the Vice President of Human Resources.
Groups may not be organized on an ad-hoc basis merely for IAP.
Appropriateness of Activities
- IAP activities are for members of the MIT community.
- Profit-making or promotional events for a private enterprise are
not appropriate IAP activities.
- Off-campus advertising, e.g. newspaper listings in the Boston Globe,
or posting notices outside the MIT campus, are also inappropriate.
- All postings to the IAP 2003 listing of subjects and activities are
reviewed by the IAP Office before appearing in the on-line guide.
Standards for Activities
- Inclusion of a non-credit activity in the IAP Guide does not imply
MIT endorsement.
- Responsibility for a non-credit activity lies with the sponsoring
MIT individual or group.
- All activities are required to meet safety, health, legal and general
regulations governing the use of MIT facilities.
- The MIT
Bulletin lists policies concerning credit, tuition, food,
housing, veterans' benefits, special students, and student exchanges.
They should be reviewed by students and faculty involved in activities.
Safety and Liability
Institute Guidelines for health, safety, and legal regulations, as well
as policies for the use of MIT facilities, must be met for all activities.
The Safety Office must be consulted if your subject or activity involves
any of the following:
- high voltage
- pressure vessels
- ballistics
- aircraft
- large balloon
- structures
- use of hazardous materials, equipment, or machinery
- explosives
- open flames
- hazardous wastes
- public art displays or performances
- building, tower, or bridge construction on MIT property
- anything that might endanger life, limb, sight, or hearing of participants
or bystanders.
Access to IAP Non-Credit Activity
Postings
Before you attempt to post an activity, you must obtain posting authorization
from the IAP office. To determine if you have posting authority, please
check the IAP
Sponsoring Groups and Authorized Users list. If you are
not the authorized IAP Administrator or have questions about submitting
activities, please contact iap-www@mit.edu.
In order to post an IAP subject you must have the following:
- An MIT username with password (generally this is your MIT Kerberos
ID)
- An MIT personal certificate. (Those without an MIT personal certificate
can obtain one here
and follow the instructions)
Posting an Activity
- IAP '03 non-credit activities must be submitted and posted electronically.
In order to post activities, you must first have your personal
certificate.
- Before you attempt to post an activity, see Access
to IAP Non-Credit Activitiy Postings (above).
- Go to Using the Non-credit
Posting Forms to find out how to use the electronic posting
system.
- Once you have prepared your activity electronically you may submit
it for review. When your subject or activity has been approved, it will
automatically be posted in this IAP '03 On-line Guide. If posted by
Friday, November 1, 2002, it will also be published in the print version
of the IAP Guide.
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