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Clone a Journal Voucher
When you clone a journal voucher, you duplicate information on an existing
posted journal voucher so that you can create a new one without having to enter
all the fields. You have the option to keep or change the existing field values.
You can also delete line items. After completing the fields, park or complete
the journal voucher. The new journal voucher is assigned a new document number.
Note: When reversing an FY document from a previous fiscal year and
period, reset the new document to the current fiscal year and period, and change
the document type to SA.
Document Header Fields
| Company Code: |
Select the company code. |
| *Document Date: |
Either the receipt date from the source document or today's date (mmddyy).
For FY documents, enter 06/30/yy (yy = fiscal year that just closed). |
| Posting Date: |
Defaults to today's date for creating journal vouchers. For FY documents,
enter 06/30/yy (yy = fiscal year that just closed). When you change a journal
voucher, the field displays the date the JV was posted. |
| Reference: |
Text for your reference. When correcting a JV, it is useful to include
the document number of the JV you are correcting. Note: This data
is included in the search results when searching for parked journal vouchers
and in the first part of the Description field on the Detail Transaction
Report. |
Header Text:
(Display only) |
This text cannot be modified. "CL" indicates clone, followed
by the document number of the original JV. |
| *Sending Backup: |
Indicates whether documentation for the JV is required. If you have backup
documentation, send it to: JV Backup
c/o Mary Nicholson
NE49-4077
(Be sure to include the SAP document number for the journal voucher. This
number is assigned when you park or complete the journal voucher.) |
| Document Type: |
SA - for a current journal voucher created during fiscal periods
1-12.
FY - for a closing journal voucher created during fiscal
periods 13-16. |
Document Number:
(display only) |
Automatically generated after you park or complete the JV. |
| Posting Period: |
The fiscal period corresponding to the document and posting
dates. |
| Fiscal Year: |
The year you want to post the JV to. |
Line Item Fields
| Selection box: |
(The checkbox to the left of each line item.) Click the selection box
next to each line item you want to delete; then click the Delete Selected
Items button above the checkboxes. Note: Select only those line
items that you want to delete; otherwise leave the selection boxes unchecked. |
| #: |
Displays the line item number. This is useful when you use the previous
and next tabs. |
| G/L account: |
G/L account assigned to the line item. You can search for the G/L account
number by clicking on the Search button to the right. See Related
Topics for performing a search. |
| Cost Object: |
Cost center, internal order, or WBS element. |
Object type:
(display only) |
Type of cost object type. |
| Line item text: |
A brief description of the journal voucher for this line item. This text
will appear on the Detail Transaction Report. |
| Transaction Date: |
Date of the original transaction if the cost object has closed since
the transaction occurred. Otherwise, leave blank. |
| Debit Amount: |
Amount you want to debit this cost object. |
| Credit Amount: |
Amount you want to credit this cost object. |
| Page Total: |
Displays total debits and credits after you click the Check button,
the list tabs, or when you try unsuccessfully to park or complete
the journal voucher. Note: Make sure that the debit and credit amounts
balance to zero before completing the journal voucher. |
| # of line items: |
Displays the total number of line items after you click the Check
button, the list tabs, or when you try unsuccessfully to park or
complete the journal voucher. |
Explanatory Text
| *Explanation: |
Provide an explanation for the journal voucher, up to 20 lines of text. |
*Required fields
Park or Complete the JV
(optional) Before you park or complete the JV, click the Check
button to verify G/L accounts and cost objects, calculate debits and credits,
and total the line items and debits and credits.
Click the Park button to save the JV, but not complete it
or
Click the Complete button to send the JV through workflow.
Click Return to List to go back to the "Search Results"
page.
JV Buttons
| Check |
Verifies the G/L accounts and cost objects, calculates the debit and
credit totals, and counts the number of line items in the journal voucher. |
| Park |
Saves the journal voucher, but does not complete it. Later you can open
the parked journal voucher and change it before completing it. The journal
voucher is assigned an SAP document number, displayed at the top of the
screen. Record this number for future reference. |
| Complete |
Sends the journal voucher through workflow. It may be posted or sent
to CAO for review and posting. If additional
required information is needed, you will be prompted to supply it. A
journal voucher not previously parked is assigned an SAP document number,
displayed at the top of the screen. Record this number for future reference.
Note: If you want to be notified by email whenever your journal vouchers
are approved or rejected, you can subscribe to Email
Notification. |
| Delete Selected Items |
Deletes line items from the journal voucher. Click the selection box
for each line item you want to delete, then click the Delete Selected
Items button above the checkboxes. |
Related Topics:
Icons
Perform a Search
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