1.

These fields cannot be edited:

• Document Type
• Document Number
• Posting Period
• Fiscal Year

2.

The del. lines button reduces line items to a zero amount, but does not erase them from the journal voucher.

1.

Enter the SAP document number in the Document Number field.

2.

Click the Get JV button.

1.

Select the Company Code.

2.

Enter the fiscal year.

3.

Click the Find JV button.

1.

Select the Company Code.

2.

Enter the SAP document number or range of document numbers in the Document Number field.

3.

Click the Search button.

1.

Select the Company Code.

2.

Enter the userid of the person who created the JV in the Entered by field (your userid is the default).

3.

Enter one or more of the following fields (the more fields you enter results in a faster, more precise search):

• Date (mm/dd/yy) or range of dates the JV was posted in the Posting Date field.
• SA or FY in the Doc. Type field, or enter FY to SA to see all document types.
• Four-digit fiscal year, or range of fiscal years the JV was created in the Fiscal Year field.

4.

Click the Search button.

Search Results

SAP document number for the journal voucher. The document number is a link to the journal voucher. Click the document number to change the journal voucher, if desired.

Fiscal year the journal voucher was created.

Company code.

Document type (either SA or FY).

Date journal voucher was posted.

Indicates whether JV backup documentation was sent to CAO:
%B = backup was sent
%N = no backup was sent

More Options:

• Use the Previous 15 JVs and Next 15 JVs buttons to browse the search results.
• Click the document number to change the journal voucher.
• Click the Back button to return to the Search for a Parked Journal Voucher screen.

1.

These fields cannot be edited:

• Document Type
• Document Number
• Posting Period
• Fiscal Year

2.

The del. lines button reduces line items to a zero amount, but does not erase them from the journal voucher.

CUR or TECR

Either the receipt date from the source document or today's date (mmddyy). For FY documents, enter 06/30/yy (yy = fiscal year that just closed).

Defaults to today's date for creating journal vouchers. For FY documents, enter 06/30/yy (yy = fiscal year that just closed). When you change a journal voucher, the field displays the date the JV was posted.

Text for your reference. When correcting a JV, it is useful to include the document number of the JV you are correcting.

NOTE: This data is included in the search results when searching for parked journal vouchers and in the first part of the Description fieldon the DTR.

A short description of the transaction. Optional and for your reference only.

Indicates whether documentation for the JV is required. If you have backup documentation, send it to:

JV Backup
c/o Mary Nicholson
E19-530

(Be sure to include the SAP document number for the journal voucher. This number is assigned when you park or complete the journal voucher.)

SA - for a current journal voucher created during fiscal periods 1-12.
FY - for a closing journal voucher created during fiscal periods 13-16.

Automatically generated after you park or complete the JV.

The fiscal period corresponding to the document and posting dates.

The year you want to post the JV to.

(The checkbox to the left of each line item.) Click the selection box next to each line item you want to delete.

NOTE: Select only those line items that you want to delete; otherwise leave the selection boxes unchecked.

Displays the line item number. This is useful when you use the PREVIOUS and NEXT tabs.

G/L account assigned to the line item. If you don't know the G/L account number, you can look up the G/L account.

Cost object (cost center, internal order, or WBS element).

The cost object type is displayed when you click the Check button, the PREVIOUS or NEXT tabs, or when you try unsuccessfully to park or complete the journal voucher.

A brief description of the journal voucher for this line item. This text will appear on the Detail Transaction Report.

Date of the original transaction if the cost object has closed since the transaction occurred. Otherwise, leave blank.

Amount you want to debit this cost object.

Amount you want to credit this cost object.

Displays total debits and credits after you click the Check button, the PREVIOUS or NEXT tabs, or when you try unsuccessfully to park or complete the journal voucher.

NOTE: Make sure that the debit and credit amounts balance to zero before completing the journal voucher.

Displays the total number of line items after you click the Check button, the PREVIOUS or NEXT tabs, or when you try unsuccessfully to park or complete the journal voucher.

An explanation of the entire journal vouchers, up to 20 lines of text.

Verifies the G/L accounts and cost objects, calculates the debit and credit totals, and counts the number of line items in the journal voucher.

Saves the journal voucher, but does not complete it. Later you can open the parked journal voucher and change it before completing it.

The journal voucher is assigned an SAP document number, displayed at the top of the screen. Record this number for future reference.

Sends the journal voucher to CAO for review and posting. If additional required information is needed, you will be prompted to supply it.

If no errors are found, the completed journal voucher is routed to CAO for review and posting. A journal voucher not previously parked is assigned an SAP document number, displayed at the top of the screen. Record this number for future reference.

NOTE: If you want to be notified by email whenever your journal vouchers are approved or rejected, you can subscribe to Email Event Notification. For information on setting up this option, see SAP Email Event Notification.

Use the PREVIOUS and NEXT tabs to browse the line items. See the # column to know which line items are displayed.

Deletes line items from the journal voucher. Click the selection box for each line item you want to delete, then click the Del button.

NOTE: When creating a journal voucher, the deleted lines are erased. When changing a parked journal voucher, the deleted line items remain, but their amounts are set to zero dollars.