Monitoring Meeting Responses
Once meeting invitations are sent, you can monitor guest responses:
- If all required guests accept your invitation, you get a message saying that all required guests can attend. At that point, the meeting is considered confirmed. A check in the upper left corner of the meeting block on your calendar indicates that the meeting is confirmed.
- If a required guest declines your invitation, you get a message saying that at least one required guest has said No. If a required Location refuses, a different message appears.
- If there are any unread comments associated with a confirmed meeting, a notes icon appears in the upper-right hand corner of the meeting block on your Daily Calendar.
- If you are a CC or a BCC, meetings you propose do not appear on your daily or monthly calendar. To change or review a proposal, you must refer to the Your Proposals folder in the Messages window.
To view a guest's response:
- Open the meeting proposal.
- Click
Guests. One of the following symbols next to each guest in the guest list:
| Symbol |
Meaning |
| |
Guest accepted invitation |
| |
Guest declined invitation |
| |
Guest will decide later |
| blank |
Guest has not yet replied |
To view guests' comments:
- Click Comments to see comments that guests have sent you. Guests' names are underlined if a comment is added or changed.
To check the status of your proposals:
- From the View menu choose Messages.
- The Your Proposals folder lists each meeting you've proposed along with one of the following symbols:
| Symbol |
Meaning |
| |
All required guests accepted your invitation |
| |
At least one required guest declined your invitation |
| |
Not all required guests have responded, but none have declined |
