Public and Private Groups

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You can break user lists down into smaller, more easily managed units called groups. A group is similar to a distribution list: it is a set of users who can be invited together to meetings. You can invite a whole group or you can display the members of the group and select individual members from it. You can also use groups to view the master schedule. There are two types of Meeting Maker groups:

• Public Groups

  Created by the Meeting Maker administrator for all Meeting Maker users (for example, departments in your company).

• Private Groups

  Created by you to include individuals you meet with regularly.

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  Note: External guests can not belong to groups.

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To create or edit a private group:

1. From the Edit menu, choose Address Book.
2. Click New Group to add a new group.
3. Enter a group name in the dialog box, and click Create.

   The Edit Address Book dialog box appears showing the new group name in the popup menu over the right scroll box.

4. Double click the name of the new group to display it in the top heading box on the right side.
5. Select users (or groups, resources, servers or locations) to add to the new group from left list and click Add. Double clicking on an item moves it from one list to the other. Select several items at a time by Ctrl-clicking (Shift-clicking on the Macintosh).