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The Mayfield Handbook of Technical & Scientific Writing
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Section 2.5.2

Acceptance Letters

Letters accepting a job not only convey information, but also establish a contractual relationship between you and the organization or person offering you the position. Consequently, acceptance letters should accurately restate the key terms of employment.

Send an acceptance letter as soon as you are absolutely sure that you want to accept the job offer. If you need more than two weeks to decide whether or not to accept an offer, telephone or write the person making the offer and ask for an extension of time to decide.


Begin the first paragraph by enthusiastically accepting the job. Be sure to state the exact title of the job and the salary.

The second paragraph usually discusses details about the position, especially the date that you will begin work.

The last paragraph is short statement of goodwill, usually indicating that you are looking forward to starting your new job.

The following is an example of a standard letter of acceptance.

Sample Acceptance Letter

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## Acceptance Letters ##
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