Finding a Meeting Time

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Meetings initially default to 9:00 AM on the current day for one hour; or the date, time, and duration you selected by dragging a box on your calendar. You can not schedule meetings in the past.

The Composite Schedule

The Schedule panel contains a composite of the schedules of all required and optional guests. Use this information to find a date and time when everyone is available. This feature lets you view users busy times regardless of proxy right.

To schedule the meeting:

Click Schedule. The symbols beside the user names show who is available at the specified time:

Symbol	Meaning
	Guest has no scheduled meetings or activities at this time.
	Guest has an activity or another meeting scheduled at the specified time.
	Guest Status Unknown. Meeting Maker cannot check guest's schedule because the server is unavailable or has not responded yet.
	Meeting occurs outside of guest's work hours or on a non-work day.

You can send proposals even if one or more guests have scheduled activities at the chosen time. If one or more guests is unavailable, use one of the following methods to change the meeting time or date:

• Click Auto-Pick to find a meeting time that all required guests can attend.
• Enter a new date, time or duration by typing or by using the arrows to change the settings.
• Drag the meeting to a new time on the composite schedule.
• Drag the lower right corner of the meeting box to change the meeting duration.

The composite schedule panel contains two vertical thin columns, one for required guests and one for optional guests. If any of the guests are busy during that time slot, the time will be blocked off in the appropriate column.