You can use this transaction to clear partial payments from sponsor research customer accounts, as described below. Under normal circumstances, when there is a complete payment (dollar-for-dollar match between customer/sponsor payment and invoice), the customer account is cleared by a program (F.13) run nightly by the Cashier's Office.
Some situations that might require clearing via F-32, even though invoice and payment dollars match. They include the following: the payment was originally posted to the wrong customer number, or posted directly to GL 800600; the payment comes before the invoice has been run; or the Cashier's Office forgets to run the program, so that the invoice and payment are not caught on the correct date. Such problems can be found by reviewing the monthly aging report, ZAGE.
Note that prior to running F-32, you need to associate the payment
with an invoice (via invoice # or date or other information). To use F-32, you
need to know the invoice date (to use as baseline date) and WBS element, which
you can find out using ZFBL5N - MIT Customer Line Items.
Role ZSBM=>Accounts Receivable => Account => F-32 Clear
Acct group From To Size Type of record SPOL 8000000000 8099999999 10 Letter of credit sponsors SPON 8100000000 8999999999 10 New sponsors (since 9/97) SPOX 9930000000 9949999999 10 Existing (pre-SAP) sponsors
Clearing date: (use default, which is today's date)
|Type of payment||Under these conditions|
|Partial payment||if only 2 open line items|
|Partial payment||if more than 2 open line items|
Note: Under normal circumstances, dollar matches between payments and invoices are cleared by a program run nightly by the Cashier's Office.
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