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Massachusetts Institute of Technology
MIT Conference Services

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Our Services
Event Management Services
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Event Management Services

Financial Administration

  • Assist to develop and maintain conference budget
  • Establish a conference account for receivables and expenses
  • Provide financial reporting

Event Spaces

  • Locate and reserve appropriate venues
  • Ensure proper room set-ups
  • Order rental furniture
  • Coordinate poster sessions and exhibit areas
  • Order banners, floral arrangements, balloons and other decorative props

Catering Services

  • Coordinate breakfasts, coffee services, luncheons, receptions, theme dinners and banquets on-campus or off-premise
  • Develop menus to meet budget

On-campus Accommodations (mid June to mid August)

  • Coordinate appropriate number of sleeping rooms within MIT residence halls
  • Serve as informational contact as well as reservation point for on-campus accommodations

Hotel Accommodations

  • Investigate hotels for best block rate
  • Negotiate contracts

Media Services

  • Coordinate a full range of media services including audio visual, video taping, video conferencing and webcasting
    Network/Telecommunication services
  • Coordinate with Information Systems to achieve network connectivity for auditorium presentations or attendee email access
  • Coordinate with Telecommunications to activate telephone service


  • Coordinate with Campus Police to determine the scope of any security issues such as the exchange of money, the service of alcohol, the protection of equipment/exhibits during non-event hours, and general crowd control concerns
  • Address safety issues and coordinate emergency services

Transportation services

  • Arrange ground transportation from local hotels to the conference site or to local venues and attractions

Special Events

  • Locate and reserve on or off-premise function venues that best suit interests and budget of conference
  • Coordinate tours to areas of local interest

Signs and Directions

  • Develop directional signs and coordinate placement
  • Prepare customized maps indicating conference venues
  • Provide directions and information on parking and local area attractions

A management fee is assessed based on the extent of the services provided. Contact us or fill in a Request for Proposal to receive information about space availability and pricing.

Room 12-156
Cambridge, MA 02139
phone (617) 253-1700
fax (617) 258-7005

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