Inviting Guests

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To invite guests to a meeting or activity without adding them to your address book:

1. Click the pull down arrow above the Address Book list.
2. Select Public Directory. The Public Directory list appears showing all (administrator-created) public and private groups locations and other available resources on your Meeting Maker server.
3. Double-click All Users from the Public Directory. A list of all Meeting Maker users appears.
4. Meeting Maker features full type ahead guest selection. Begin typing the desired users last name. When the desired user becomes highlighted, click one of the four guest types below.

   Icon	Type	Meaning
   	Required	Essential to the meeting.
   	Optional	Invited, but not required.
   	CC	Not invited, but gets a copy of the proposal.
   	BCC	Not invited, but gets a copy of the meeting proposal. Other guests are not notified that this person has been sent a copy.

   Once selected, guests appear as follows:

   Symbol	Meaning
   	Guest has no scheduled meetings or activities at this time.
   	Guest has an activity or another meeting scheduled at the specified time.
   	Guest Status Unknown. Meeting Maker cannot check guest's schedule because the server is unavailable or has not responded yet.
   	Meeting occurs outside of guest's work hours or on a non-work day.

5. To remove someone from a guest list, select the name on the Guests list in the right scroll box and click Remove.