Handy Facts for Admin Ruggers
Also handy: the info on our wiki
President
- Responsible for general club operations
- Overview of monthly executive board meeting
- Liason to school administrators and Club Sports Council (CSC)
- Attend CSC general body meetings and reactivation meeting or get someone else to attend
- Likewise NERFU AGM
- Ensure that club is in compliance with school and USA Rugby rules (CIPP)
- Fill out/get filled out appropriate MIT forms
- CIPP forms (located here) must be filled out at the beginning of each calendar year
- Keep a current roster with the CSC along with MIT waivers
- Fill out CSC reactivation packet each spring
- Fill out anti-hazing form
- You are in charge of getting the team to away games on time, including renting cars and getting drivers, if necessary.You have to be the one that tells everyone they have to meet at 6:00 AM. Bring a phone list to call people who are late.
- Sing at drink-ups
Vice President
- Assist the President with presidential duties
- Back up all other officer positions
- Sing at drink-ups
Treasurer
- Responsible for club finances
- Purchase necessary team equipment
- Submit budget to CSC each year to request funding for operations (the more specific the better--don't be afraid to ask! But be aware of CSC funding guidelines) and complete reactivation packet with president. Some common items...
- Officials fees (referees, EMTs, trainers...)
- CIPP and Referee society dues
- Equipment (balls, rucking pads, ball bag, jerseys, jersey bag, scrum pads, upright pads - this is more complicated, check CSC rules and ask questions if necessary)
- Gas and tolls for away games, and rental cars, if necessary
- NERFU dues
- stipends for coaches
- Collect member dues (usually rookies $25, returning players $30)
- Submit receipts to SLP/CSC as soon as possible but by august 1. Spend all the money you get.
- Ensure NERFU dues and referee society fees paid
- Sing at drink-ups
Match Secretary
- Contact match secretaries from other schools to schedule games (Spring season starts after Spring Break) and set game times
- Requests for spring season referees (home games) must be submitted by March 1 (NERFU refs)
- Reserve field for home games
- Requesting EMTs for home games
- Responsible for providing directions to our pitch (link on homepage) and obtaining directions to opponents' pitches
- Report scores to NERFU
- Annual Prom Dress game
- Sing at drink-ups
Social Czarinas
- Post home game hosting of competitor (from dues money). Find out from match sec if other team is staying late. Possible venues include Senior Haus basement and the Bexxxment.
- End-of-season banquet/team dinner
- Team social gatherings
- Sing at drinkups
Captains
- Help run practices, especially when the coach isn't there
- The captains and the coach select who is playing and what position for every game
- Communicate with referees on behalf of the team during matches (remember to call him/her "Sir")
- Inform the team of major occurances or changes during a match
- Decide things like scrum or lineout from an infraction and do the coin toss at matches
- If feeling extra captain-y, organize off day workouts like lifting or sprinting
- Keep the players happy. This might include talking to everyone about how they think practices are going, or how they like their positions/do they want to change, etc.
- Sing at drinkups
Publicity/Recruitment
- Promote club
- Maintain bulletin board (located in DuPont hallway on the way to the equipment desk)
- Email rugbyfans at mit.edu about matches.
- Publicize in MIT papers (sports at the-tech.mit.edu)
- Responsible for general recruitment
- Freshman mailing (FYSM)
- Booth at Athletic Midway during Orientation and CPW
- Campus postering
- Sing at drink-ups
Alumnae Liason
- Email regular updates to wrugby-alum at mit.edu
- Update alum page and mailing list (wrugby-alum@mit.edu)
- Annual alumni game--contact the mens team (MITRFC), we usually have it the same day as their alum game
- Sing at drink-ups
Equipment Manager
- General upkeep of gear
- Keep track of, bring to games, and wash the jerseys
- Set up and take down the field for home games - goalposts and pads, flags/cones, sideline ropes
- Bring the balls and any other necessary equipment to each practice, or make sure that someone else does. Make sure you know where all of the equipment is at all times (balls, cones, tackling dummy, jerseys, flags, pads)
- Sing at drink-ups
Fundraiser/Tour Director
- Organize at least 2 fundraisers a semester
- Plan the Spring Break Tour
- Sing at drink-ups
Webmistress
- Update the website
- Update email lists
- Sing at drink-ups
Massachusetts Institute of Technology | Cambridge, MA
Updated January, 2010