Esplanade, Boston view

Speaker Guidelines


  • Upload your talk for backup in case you can’t share screen
    1. Upload your talk using the links below.
    2. Use an informative filename that include your name and session index.
    3. In case you can’t share your screen the session chair will be able to share it for you with the file you uploaded.
    4. Please upload one copy of your final talk. Do not upload multiple versions. We can’t guarantee the chair will get the latest one.
  • Monday:




  • Tips on general organization of your talk:
    • State the hypothesis and purpose of your research.
    • Describe your methods of investigation.
    • Include data collected and what was learned.
    • Give conclusions based on the collected data.
    • Emphasize the significance and highlights of the research.
  • Presentation tips:
    • Prepare notes that highlight the salient points of your talk.
    • Practice the delivery of your talk several times prior to your presentation along with your slide sequence, being sure to fit your talk into the time allocated.
    • Use simple sentences; avoid jargon, highly specialized vocabulary and unfamiliar abbreviations.
    • Think about questions you might be asked about your work and be prepared with well-thought out answers, being mindful of the limited time for discussion.
    • Audio-visuals should amplify your talk, not duplicate it.
    • Choose the medium that will optimally display your information - don't use words if a picture will convey it more clearly (graphs, tables, charts, etc.)
    • Use line graphs to show trends; bar graphs to compare magnitudes; pie graphs to demonstrate relative portions of a whole.
    • Make sure your supporting audio-visuals are concise, uncluttered, and easily read from a distance.
    • APS has provided some tips and best practices for a virtual presentation. See the attached slides.
  • Preparation:
    • Speakers should upload a PDF version of their presentation to the DNP dropbox links given above. There is a separate link for each day.
    • Name the presentation file with your name and the session ID given in the epitome. While you should plan to show your own slides in whatever format you have prepared during the talk itself, the files should be uploaded to the DNP dropbox links in case of technical difficulties.
  • At the Meeting:
    • Check the online program on the APS website to see if there are any changes in your session or the program itself.
    • Note that the meeting time zone will be Eastern Daylight Time (EDT).
    • Arrive at your session 12 minutes early to setup and introduce yourself to the Session Chair. Make sure you name on zoom matches your name on the program to allow the session chair to identify you. (Personal pronouns are allowed.)
    • To test screen share in advance, you can enter a Zoom room through Gather.Town between or after sessions and try opening your slides.
    • Everyone will enter the Zoom room muted with video off. The chair will ask you to unmute and start video when you. (Please make sure you are in a quiet area with low background noise for your presentation.) After your presentation is finished, stop sharing your screen, mute yourself again, and turn the video off.
    • Use screen share to show your presentation and put it in full screen mode when sharing to give the audience the largest possible view which will often be on a laptop.
    • If screen share does not work, slides from the DNP dropbox files will be shown by the session chair. They will be advanced by the chair when asked by the speaker to do so.
    • A phone link will also be available in case of connection difficulties. In this case also, the slides will be shown from the DNP dropbox files.
    • Please stay within your alloted time (30 minutes for invited talks, 10 minutes for contributed talks) and stop when signaled by the Chair to do so to allow time for discussion (6 minutes for invited talks and 2 minutes for contributed talks).

Presentation tips from APS

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