ZVF04 - Process Cost Reimbursable Billing Due List

1. Get started (SAP menu path, fast path)
2. CR Billing Due List: initial screen
3. Process CR Billing Due List: select billing requests to process, then save
4. Process CR Billing Due List: view billing doc numbers; print invoices
5. (Optional) Process CR Billing Due List: display SD billing doc and FI invoice
6. Process CR Billing Due List: correct "Posting period not open" error

1. Get Started

• SAP menu path

  Role ZSBM=>Cost Reimbursable=>Monthly Processing=> Billing=> ZVF04 - Cost Reimbursable Billing Due List

• SAP Fast Path

  At the Command Line, enter: /nZVF04

2. CR Billing Due List: initial screen

1. Select billing requests to process (ones created in ZPSR002C or shown on ZBILL03) by entering bill request range and/or creation date range.

   Sales Documents: (Default range is 70000000 to 79999999)

   Created on: (Default is the current date)

2. Click on or F8 to Execute.
   Result: The list of billing requests displays, as shown below. Note: All billing requests are initially selected (shown in dark yellow).

3. Process CR Billing Due List: select billing requests to process then save

1. You should first unselect all bill requests, then select the bill requests to process individually, as described below. Note: The bill requests are usually processed and printed in small groups.

   To do this,	do this,
   1. unselect all billing requests	Use the buttons under the screen title (shown below). Unselect all (8th button from left); background turns light blue.
   2. select a single billing request	single click in leftmore column (labeled ; see below) of billing request to select. On the Macintosh, contiguous billing requests can be selected by Shift-click on each and non-contiguous items by Control-click. On Windows, multiple bill requests can be selected by Control-click on each. Note: The column labeled S seems to have no function

   

2. To view additional information for an individual bill request, click on the Individual Billing Document button at the top of the screen. A sample screen is shown below.

3. When you have selected the billing requests to process, click on to SAVE.

   Result: Unless errors are found, the selected billing requests are processed into bills that are automatically posted to FI as invoices to the customer (sponsor). A billing log displays, as shown below. Any errors are listed in the last column.

   

4. Process CR Billing Due List: view/record billing doc numbers; print invoices

To view/record the numbers of the billing documents just created,

1. On billing log (shown in prior step), click on the Group number (for example, 1000005231); then click on Documents button (shown below)

   

   The SD documents created in this run are listed by number, as shown below.

   

2. Use ZBILL01 or ZBILL02 to print invoices for the billing document numbers (range is 90000000 - 99999999).

5. (Optional) Process CR Billing Due List: display SD billing document and FI invoice

You can display any of the billing documents just created. To do so,

1. Select one of the billing document numbers (see above) and click on the Disp. doc.button (shown above). A sample document is shown below.

   

2. To display the FI invoice, click on Accounting button (shown above). The accounting documents are listed (shown below):

   

3. Click on Accounting document ( e.g., 900341070) under Document Category to display the FI Invoice, shown below:

   

6. Process CR Billing Due List: correct "Posting period not open" error

You can correct any "Posting period is not open" errors from ZVF04. To do so,

1. If the billing log indicates that there are errors (as shown below), select the error field and click on the Notes button (to the left of the Documents button), shown below:

   

   The Error log displays, as shown below. You can correct the error "Posting period ... is not open" from ZVF04.

   

2. To correct the error "Posting period is not open", select the error by clicking on its bill number (shown above).

   The billing document displays (not shown), but in "display mode" not "change mode".

3. To get to change mode, select Billing document -> Change from the menu bar.

   The initial screen for VF02 - Change Billing Document appears. In the Billing document field is the number of the billing document selected, as shown below.

   

4. or Enter

   The billing document displays in change mode, as shown below.

   

5. To change the Billing date, see step 4 of VF02 - Change Billing Document