of an IAP Department Coordinator
Others to Offer IAP Activities
of an IAP Administrator
Also see the following pages:
Using the Posting Form for Non-credit Activities
Role of IAP Coordinator / Administrator
Dates to Remember
Reserving Rooms / AV Equipment
Post / Revise Your IAP Activity
IAP COORDINATORS AND ADMINISTRATORS
Every MIT department, laboratory, center, and group has an IAP
Coordinator and Administrator to oversee IAP matters for their specific
areas. This page contains details on their roles, as well as advice
for Coordinators on encouraging colleagues and students to offer
The Role of an IAP Coordinator
Since IAP is "by, for, and about the MIT community,"
the role of the IAP Coordinator is to encourage colleagues in his
or her department, laboratory, center, office, or student group
to offer and to attend IAP activities.
Subject and activity planners should consider the following:
Creating programs appealing to freshmen.
Design opportunities for faculty and others to try new teaching
methods and learning formats that may improve the regular academic
Offer short courses and seminars for credit, as well as publicize
opportunities for independent study.
Develop more Institute-wide activities to help create a sense
of community at MIT.
Create programs that promote student-faculty interaction.
The IAP Coordinator serves as the source of information about IAP
resources, policies, and procedures for her/his department, group,
office, etc. Academic departments are encouraged to organize both
for-credit subjects as well as non-credit activities. To that end,
you should be familiar with IAP guidelines outlined on the IAP
Credit Subject and Non-Credit
Activities, and Registration
Information pages. The online MIT
Bulletin also contains IAP
As an IAP Coordinator, you are expected to:
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Encourage Faculty, Colleagues, Students,
and Alumni to Offer IAP Activities
Make announcements at meetings, create posters and flyers,
and send memos and e-mail messages to encourage people (especially
students!) to organize activities.
Talk to students -- not just majors, but freshmen, upperclass
students and alums from your department and in other areas as
- Activity descriptions for IAP 2011 will be available from the Offerings page by early November 2010.
Meet with last IAP Coordinator to find out what activities
were most popular.
Suggest activities that enable the MIT Community to learn more
about the work of your department and to meet the people behind
Suggest offerings related to hobbies, outside interests, musical
Ask a student group or honorary society to sponsor an activity.
Suggest that faculty experiment with curriculum development.
Encourage them to use IAP to explore a section of one of their
regular courses in greater depth.
Have a faculty member devise an independent project to be
listed in the online IAP Guide as a department activity for
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The Role of an IAP Administrator
The IAP Administrator is the central person in an academic department,
laboratory, or center responsible for submitting all IAP information
to the Web for both departmentally-sponsored credit subjects and
non-credit activities. Only the IAP Administrator is authorized
to submit and update credit-bearing subjects for the IAP website.
As an IAP Administrator, you are expected to:
Submit your department's for-credit and non-credit offerings
via the IAP Posting Forms. Remember, word limits on all activity
and subject descriptions are strictly enforced.
With your IAP Department Coordinator, review and approve all
offerings that list your department, lab, or center as a sponsor
prior to being submitted to the online IAP Guide. This ensures
that all information is correct and appropriate to the objectives
and guidelines for IAP.
Make sure that faculty and students involved in projects or
classes for academic credit know the policies on taking subjects
for credit. Be sure to submit grades by the deadline to be announced.
For guidelines on determining units for undergraduate credit-bearing
subjects see the Organizing
For-Credit Subjects page. For help with gaining access to
IAP posting forms, write to firstname.lastname@example.org,
or call 617-253-1668.
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