IAP 2012
overview participate organize offerings calendar

The Role of an IAP Department Coordinator

Encouraging Others to Offer IAP Activities

The Role of an IAP Administrator

Also see the following pages:

Using the Posting Form for Non-credit Activities

Role of IAP Coordinator / Administrator

Dates to Remember

Reserving Rooms / AV Equipment

Post / Revise Your IAP Activity



Every MIT department, laboratory, center, and group has an IAP Coordinator and Administrator to oversee IAP matters for their specific areas. This page contains details on their roles, as well as advice for Coordinators on encouraging colleagues and students to offer IAP activities.

The Role of an IAP Coordinator

Since IAP is "by, for, and about the MIT community," the role of the IAP Coordinator is to encourage colleagues in his or her department, laboratory, center, office, or student group to offer and to attend IAP activities.

Subject and activity planners should consider the following:

  • Creating programs appealing to freshmen.

  • Design opportunities for faculty and others to try new teaching methods and learning formats that may improve the regular academic program.

  • Offer short courses and seminars for credit, as well as publicize opportunities for independent study.

  • Develop more Institute-wide activities to help create a sense of community at MIT.

  • Create programs that promote student-faculty interaction.

The IAP Coordinator serves as the source of information about IAP resources, policies, and procedures for her/his department, group, office, etc. Academic departments are encouraged to organize both for-credit subjects as well as non-credit activities. To that end, you should be familiar with IAP guidelines outlined on the IAP Overview, Organizing Credit Subject and Non-Credit Activities, and Registration Information pages. The online MIT Bulletin also contains IAP policy information.

As an IAP Coordinator, you are expected to:

  • Advise activity leaders on the details of organizing, such as the availability of rooms and funding.

  • Help students seeking independent projects by identifying faculty or other resource people who can advise them.

  • Together with your area's IAP Administrator, review all departmental offerings for appropriateness.

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Encourage Faculty, Colleagues, Students, and Alumni to Offer IAP Activities

  • Make announcements at meetings, create posters and flyers, and send memos and e-mail messages to encourage people (especially students!) to organize activities.

  • Talk to students -- not just majors, but freshmen, upperclass students and alums from your department and in other areas as well.

  • Activity descriptions for IAP 2011 will be available from the Offerings page by early November 2010.
  • Meet with last IAP Coordinator to find out what activities were most popular.

  • Suggest activities that enable the MIT Community to learn more about the work of your department and to meet the people behind the scenes.

  • Suggest offerings related to hobbies, outside interests, musical talents, travelogues.

  • Ask a student group or honorary society to sponsor an activity.

  • Suggest that faculty experiment with curriculum development. Encourage them to use IAP to explore a section of one of their regular courses in greater depth.

  • Have a faculty member devise an independent project to be listed in the online IAP Guide as a department activity for students.

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The Role of an IAP Administrator

The IAP Administrator is the central person in an academic department, laboratory, or center responsible for submitting all IAP information to the Web for both departmentally-sponsored credit subjects and non-credit activities. Only the IAP Administrator is authorized to submit and update credit-bearing subjects for the IAP website.

As an IAP Administrator, you are expected to:

  • Submit your department's for-credit and non-credit offerings via the IAP Posting Forms. Remember, word limits on all activity and subject descriptions are strictly enforced.

  • With your IAP Department Coordinator, review and approve all offerings that list your department, lab, or center as a sponsor prior to being submitted to the online IAP Guide. This ensures that all information is correct and appropriate to the objectives and guidelines for IAP.

  • Make sure that faculty and students involved in projects or classes for academic credit know the policies on taking subjects for credit. Be sure to submit grades by the deadline to be announced.

For guidelines on determining units for undergraduate credit-bearing subjects see the Organizing For-Credit Subjects page. For help with gaining access to IAP posting forms, write to iap-www@mit.edu, or call 617-253-1668.

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Comments and questions to iap-www AT mit.edu | Last update: 7 September 2011, IAP staff, 617-253-1668