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Who
Offers IAP Activities
Planning
an IAP Activity
Individual
/ Group Activity Sponsorship
Appropriateness
and Standards
Funding
IAP Activities
Safety
and Liability
Rooms and AV Equipment
How
to Post IAP Activity
Also see the following pages:
Using the Posting
Form for Non-credit Activities
Role of IAP Coordinator
/ Administrator
Dates to Remember
Reserving Rooms /
AV Equipment
Post / Revise Your
IAP Activity
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ORGANIZING NON-CREDIT ACTIVITIES
The information below is provided for IAP activity organizers
and includes details on organizer eligibility, IAP activity sponsorship,
appropriateness and standards for IAP offerings, safety and liability,
reserving rooms and equipment, and activity posting instructions.
NOTE: If you wish to bypass this information and begin using the
IAP posting system, go to the Post/Revise
Your IAP Activity or Subject page.
Who Offers IAP Activities?
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Only members of the MIT Community (i.e. faculty, students,
and staff) are eligible to offer non-credit activities.
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While most non-credit activities are sponsored by academic
and administrative departments, laboratories, centers, and student
groups, members of the MIT Community can always individually
sponsor activities.
-
Individuals designated as the authorized
representative of a MIT department or group may submit
activities sponsored by that group. Only members of the MIT
Community may serve in this role. For a list of current authorized
representatives, go to the IAP Sponsoring Groups and Authorized Users page.
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IAP activities are organized and sponsored by MIT departments
or individually by members of the MIT Community (faculty, staff,
students). While event logistics, participant registration,
and responses to inquiries are handled by MIT-based individuals,
activity leaders may invite non-MIT individuals to present at
their activities, as appropriate.
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MIT alumni are welcome to offer activities, but must be sponsored
by an individual, department or group located on campus.
Planning an IAP Activity
Activity planners should consider the following:
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Designing programs that promote student-faculty interaction.
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Creating activities aimed at freshmen.
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Providing faculty and others with opportunities to try new
teaching methods and learning formats that may improve the regular
academic program.
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Developing more Institute-wide activities to create a sense
of community at MIT.
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Activity Sponsorship
Every IAP activity has a MIT sponsor who is fully responsible
for the activity and ensures that it meets MIT guidelines for activities.
Every IAP activity has a MIT sponsor. While many activity sponsors
are MIT academic and administrative departments, sponsors may also
be an individual or a group (see Group Sponsorship).
Activity sponsors (or sponsor representatives) should be able to
answer questions about the activity, and plan to attend it.
The sponsor (an individual sponsor or a representative on behalf
of the sponsor group) is responsible for reserving the room or location.
For more information, go to the Reserving
Rooms/AV Equipment page.
Group Sponsorship
Non-departmental groups must be recognized by the Institute as
follows:
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Undergraduate and graduate student groups must be recognized
by the Association of Student Activities (ASA).
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Faculty groups must be recognized by the Provost.
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Staff and employee groups by the Vice President of Human Resources.
Groups may not be organized on an ad-hoc basis merely for IAP.
Appropriateness of Activities
- IAP activities are for members of the MIT Community (i.e. students,
faculty, staff, and alums). Activities should not be opened to
non-MIT individuals, nor should they be advertised as such.
- Profit-making or promotional events for a private enterprise
are not appropriate IAP activities, and will not be listed in
the online IAP guide.
- Advertising IAP offerings in MIT publications such as The Tech
and Tech Talk is acceptable. Off-campus advertising, newspaper
listings, or posting notices outside the MIT campus is not appropriate.
- All subject and activity descriptions submitted to the online
IAP 2011 Guide will be reviewed for appropriateness by the Office of the Undergraduate Advising and Academic Programming (UAAP) before appearing online.
Standards for Activities
- Inclusion of a non-credit activity in the IAP Guide does not
imply MIT endorsement.
- Responsibility for a non-credit activity lies with the sponsoring
MIT individual or group.
- All activities are required to meet safety, health, legal and
general regulations governing the use of MIT facilities.
- The online MIT
Bulletin lists policies concerning credit, tuition, food,
housing, veterans' benefits, special students, and student exchanges.
They should be reviewed by students and faculty involved in activities.
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Funding IAP Activities
MIT departments and groups are encouraged to provide financial
and logistical support to activitiy organizers. As early as possible
in the planning process, IAP activity organizers are encouraged
to approach the appropriate MIT departments and groups to seek the
necessary support. For contact information, please refer to the
IAP Sponsoring Groups and Authorized Users list. For
questions on IAP funding, contact UAAP staff at iap-www@mit.edu.
Safety and Liability
Institute Guidelines for health, safety, and legal regulations,
as well as policies for the use of MIT facilities, must be met for
all activities. The MIT Environment, Health, and Safety (EHS) Office
must be consulted if your subject or activity involves any of the
following:
- high voltage
- pressure vessels
- ballistics
- aircraft
- large balloon
- structures
- use of hazardous materials, equipment, or machinery
- explosives
- open flames
- hazardous wastes
- public art displays or performances
- building, tower, or bridge construction on MIT property
- anything that might endanger life, limb, sight, or hearing of
participants or bystanders.
For more information on safety, go to the Environment,
Health, and Safety (EHS) Office web site.
Reserving Rooms and Audio-Visual Equipment
Activity organizers are responsible for scheduling and reserving
rooms for their offerings; indicating a location on the IAP online
activity posting form does not reserve the room. Organizers
also assume responsibility for ordering audio-visual equipment when
needed.
For detailed information on reserving rooms and renting AV equipment
for IAP activities, go to the Room Reservation
/ Audio-Visual Information page.
Posting an IAP Activity
- IAP 2011 non-credit activities must be submitted and posted
online. In order to post activities, you must first have your
personal certificate. If you
don't have a certificate, you may obtain one by going to the MIT
WebSIS - Student Information System. Note that you must
first have a MIT username with password (generally this is your
MIT Kerberos ID).
- For detailed information on using the online IAP activity posting
system, including posting a new activity, rollover an activity
from a prior year, and develop a "series" posting, go
to the Using the IAP Posting Form
for Non-credit Activities page.
- Once you have prepared your activity description online you
may submit it for review. When your activity has been approved,
it will automatically be posted in the online IAP 2011 Guide.
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