There is money in the GWIP budget to cover travel for female MIT grad
students in physics to conferences (at which the student is presenting her research) or schools. This is
not to take the place of standard forms of support, but rather is
meant to support a student who otherwise would be expected to cover
expenses out of her own pocket. GWIP conference funding will only be
awarded in cases where the student has exhausted all other funding
resources (i.e. advisor or research group, division support, conference
grant, GSC funding, etc).
The GWIP conference funding can also
be supplementary, in cases where the student can get some but not all
funding from other sources. The funding can cover conference fees,
lodging at the conference, and transportation to the conference. We
will not award food or per diem money. The maximum limits are $1,000
for an international conference and $700 for a US or Canadian
conference. Reimbursement can only be awarded with valid receipts.
In all but extreme cases only one travel grant award will be made per student per year,
regardless of amount awarded. Students are limited to up to three travel grants total during
their time in grad school.
The procedure to apply for funding is:
Contact the budget/travel grant committee by emailing gwip-org [at]
mit [dot] edu with subject line "Attention Travel
Committee." Briefly explain the situation, and the amount of money
requested. Include an explanation of why money is not available
from other sources (e.g., this might be something like: "The CTP's
policy is to cover only $500 and the conference I am going to will
cost a total of $800. My advisor does not have any money to help
cover this, and there isn't any student support from the conference
itself.") Also, tell us what you will be presenting (if attending a conference) and explain how the conference/school will benefit your research goals. Apply well in advance of the proposed
travel, preferably at least a month, to receive full consideration. As long as two committee members agree, the application
will be considered approved. If approved, the GWIP Travel Committee will forward
the application to Kariuki Thande along with their comments and instructions for reimbursement.
Every effort must be made by the student to minimize the cost of
the trip (i.e. booking travel well in advance to ensure the lowest
rate, sharing a hotel room with another female student if possible,
Travel grant applications will also be considered for
non-conference physics travel (i.e. to work with a collaborator or
to give a talk). In nearly all cases we expect this sort of travel
would be covered by the MIT research group or the host institution,
but in rare cases with sufficient justification GWIP support may be
made available. This sort of funding application will require a
more detailed explanation of the situation.