Laboratory for Nuclear Science

Financial Assistant 2

Grade 5 | Range: $25-$31 per hour | Hours per week/status: 40/Non-Exempt.

LABORATORY FOR NUCLEAR SCIENCE OVERVIEW
The Laboratory for Nuclear Science (LNS) works to determine the fundamental laws of nature, understand the large-scale structure of the universe, explore the high energy frontier, understand atomic nuclei, understand plasma dynamics, and develop new research tools. LNS is committed to mastery of a rigorous curriculum in fundamental principles, then to do research in forefront areas, often involving significant participation in major research facilities around the world, launching careers in academia, research laboratories, government and industry. And finally, to provide the intellectual foundation and physical infrastructure for developments in such diverse fields as nuclear medicine and radiation therapies, cargo screening for dangerous materials, and modeling complex systems such as financial markets, as well as to advise the government on policy related to energy, security, and science.

POSITION OVERVIEW STATEMENT
The Financial Assistant II is responsible for coordinating research administration and financial activities for the Laboratory for Nuclear Science. The Financial Assistant II is responsible for supporting a diverse range of pre-and post-award grant administration duties. This position requires interpretation and resolution of concerns from faculty members and labs, within LNS and across other departments. This position is one that requires juggling multiple deadlines and providing excellent and efficient support to a variety of stakeholders.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Provide timely, transparent and efficient guidance to stakeholders, both internal and external, on a wide variety of finance-related matters and inquiries
• Provide support on financial review for research – post award budgets/general accounts
• Support financial review for research/general accounts and monitor expenditures for compliance with sponsor requirements
• Processes invoices; prepares journal vouchers, verifies credit card charges (PCard), performs monthly financial review and control, approves financial documents (e.g., travel vouchers, request for payments, etc.)
• Update and maintain account and LNS database information
• Support the preparation of monthly financial reports for principal investigators (PIs)
• Provide backup support to other Financial Assistants
• Participates in special projects as assigned
• Other duties as assigned

QUALIFICATIONS/TECHNICAL SKILLS

• At least 3 years of financial/accounting or business operations experience
• Proficiency with Microsoft Excel
• Documented experience providing exemplary customer service
• Ability to prioritize tasks and meet deadlines
• Excellent analytical, organizational and interpersonal skills
• Strong attention to detail
• Willingness to assume new responsibilities and learn new software as needed
• The ability to set priorities, work effectively under the pressure of deadlines and deal with frequent interruptions
• Ability to work both independently and as part of a team

Preferred:

• Associate/bachelor's degree or its equivalent experience in a related field
• Database management experience
• Previous MIT experience
• Adobe Acrobat experience
• Knowledge of OSP Kuali and SAP, MIT's financial and administrative systems
• Knowledge of Uniform Guidance, NIH and other federal sponsor policies, and MIT policies related to finance and research administration

SUPERVISION RECEIVED
Reports to Financial Administrator

SUPERVISION EXERCISED
None

MIT is unable to provide work authorization and/or visa sponsorship for this position.

This position has a 6-month probationary period for new employees to the Institute.

Employment is contingent upon completion of a satisfactory background check.

 

Apply for Job #24091

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LNS benefits from a diverse and engaged workplace and seeks to further enhance our community by employing individuals from varied backgrounds. IMES actively supports MIT’s commitment to advancing a respectful and caring community that embraces diversity and empowers everyone to learn and do their best.

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.