Several weeks before your start date, employment paperwork will be sent to you via email by Elsye Luc. Return the paperwork as soon as possible via email, and she will process your appointment before your arrival.
The paperwork will be submitted to the Dean’s Office for approval then forwarded to the HR Payroll Service Center for processing. Once your appointment is processed, you will receive a Welcome email from MIT Humans Resources with your MIT ID number, position details, how to obtain MIT credentials, MIT Account Registration link (good for 72 hours) and I-9 process. When you receive this email from the Welcome Center (welcome-center@mit.edu), please create your Kerberos account right away as it will initiate additional onboarding processes. The time frame from when your paperwork is submitted to getting your Welcome Center email is approximately 5 to 7 business days.
After you have received your welcome email, you may get an MIT ID card at the Atlas Service Center, which is located in Bldg. E17 First Floor. ID Cards are used for building access, the MIT libraries, MIT Athena, MIT Parking, and for MIT food service. For further information call 617-253-3475.
In accordance with the Department of Homeland Security, all employees paid by MIT are required to provide proof of eligibility to work in the United States on or before your first day of work. Employment verification is done at the Atlas Service Center, on the first floor of Building E17. For more information on the I-9 process, go to The I-9 Process at MIT.
VPF HR/Payroll and the International Student and Scholars Offices are consolidating MIT’s foreign national tax software platform to a single provider: Sprintax. VPF will migrate to Sprintax Tax Determination System (TDS) from Glacier Foreign National Tax Compliance on October 4, 2021. The International Students Office and International Scholars Office will be offering Sprintax Tax Filing as the MIT-supported tax filing software for the 2021 calendar year tax filing season.
Why is MIT making the change to Sprintax?
VPF HR/Payroll will be setting up all new hire scholars and students in Sprintax TDS starting the week of October 4. During the months of October, November, and early December, VPF HR/Payroll will be contacting scholars and students with existing records in Glacier to ensure that their account information is completely updated in Sprintax.
VPF’s Tax Treaty Coordinator will continue to provide guidance to foreign national students, faculty, researchers, and staff, to determine their U.S. tax status, eligibility for tax treaties, and complete required tax forms. Video appointments are available on Tuesdays and Thursdays from 10:00 am to 4:30 pm and can be scheduled through the Atlas Service Center website: http://atlas.mit.edu/atlascenter.
Benefits enrollment must be done within 31 days of your start date. When enrolling a spouse or dependent(s) in health or dental plan coverage, you must provide appropriate documentation (e.g., a marriage license or birth certificate) to the Benefits Office. Please contact the Benefits Office with questions.
You can enroll for benefits, see paystubs, etc. on the Atlas Employee Self-Service Portal. You will need to have certificates on your computer when accessing personal data and benefits. For information and instructions on Certificates, please visit the Information and Technology (IS&T) site on Certificates.
Update any change in your personal information: marital status, citizenship, home or telephone number, MIT address, MIT extension, email, and other related information through Atlas under “About Me” tab. Please also update this information with Elsye Luc.
Please provide a letter to your immediate supervisor. Please also notify Nico Lang or Elsye Luc with pertinent information regarding termination date and forwarding address.
LNS posts all postdoctoral positions on Academic Jobs Online (AJO). If you would like to post a position, please download and fill out this job description form and email your request to postdoc-posting@mit.edu. Elsye Luc will notify you with link information as soon as your position is posted. If this is your first time having a job posted on AJO, the system will send you a password and instructions on how to access your post. Once logged in on AJO, you will be able to:
When you are ready to hire, you can inform Nico Lang or Elsye Luc. A draft offer letter will be sent to you for review before it goes out to the candidate.
Please contact Nico Lang if you need to post a SRS-Tech, SRS-Admin, Support and Service Staff positions. You can download this form to provide your job description.
Please fill out this MITemps Request Form and email it to Elsye Luc
MITemps/nextSource will contact your person directly.
(A person may come to the U.S. for up to six weeks. The individual may not be paid a salary, but can receive a per diem, reimbursement for travel expenses, or an honorarium.)
The Laboratory will also support an application for Permanent Residence for individuals who qualify and will work closely with the MIT International Scholars Office (ISchO) on visa problems. For more information on visas, contact Elsye Luc (617) 452-2556.
LNS personnel may obtain keys for offices by completing an MIT Key Request Form online through Atlas. You will need to have Certificates on your computer in order to proceed. Step-by-Step Instructions.
Please be advised that:
