Financial Assistant 3
LABORATORY FOR NUCLEAR SCIENCE OVERVIEW
The Laboratory for Nuclear Science (LNS) works to determine the fundamental laws of nature, understand the large-scale structure of the universe, explore the high energy frontier, understand atomic nuclei, understand plasma dynamics, and develop new research tools. LNS is committed to mastery of a rigorous curriculum in fundamental principles, then to do research in forefront areas, often involving significant participation in major research facilities around the world, launching careers in academia, research laboratories, government and industry. And finally, to provide the intellectual foundation and physical infrastructure for developments in such diverse fields as nuclear medicine and radiation therapies, cargo screening for dangerous materials, and modeling complex systems such as financial markets, as well as to advise the government on policy related to energy, security, and science.
Grade 6 | Range: $30-$35 per hour | Hours per week/status: 40/Non-Exempt.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Provide timely, transparent and efficient guidance to stakeholders, both internal and external, on a wide variety of finance-related matters and inquiries
- Oversee financial review for research – post award budgets/general accounts and monitor expenditures for compliance with sponsor requirements
- Conduct financial review for research/general accounts and monitor expenditures for compliance with sponsor requirements; maintain account information; prepare monthly reports for principal investigators (PIs)
- Update and maintain account and LNS database information
- Prepare monthly financial reports for principal investigators (PIs)
- Prepare journal vouchers and internal billing
- Monitor and reconcile MIT and LNS outstanding commitments
- Process research account closeouts
- Acts as senior level financial support while serving as a resource for other Financial Assistants and Administrative Assistants
- Assists in the development of guidelines, procedures, and makes recommendation for improvements to for financial review and reporting
- May monitor and coordinate the work of students and temporary staff
- Supervisor one Financial Assistant II that includes performance reviews, human resource issues and training.
- Participates in special projects as assigned
- Other duties as assigned
QUALIFICATIONS/TECHNICAL SKILLS
- At least 5 years of financial/accounting or business operations experience
- Proficiency with Microsoft Excel
- Documented experience providing exemplary customer service
- Ability to prioritize tasks and meet deadlines
- Excellent analytical, organizational and interpersonal skills
- Strong attention to detail
- Willingness to assume new responsibilities and learn new software as needed
- The ability to set priorities, work effectively under the pressure of deadlines and deal with frequent interruptions
- Ability to work both independently and as part of a team
Preferred:
- Associate/bachelor's degree or its equivalent experience in a related field
- Database management experience
- Previous MIT experience
- Adobe Acrobat experience
- Knowledge of OSP Kuali and SAP, MIT's financial and administrative systems
- Knowledge of Uniform Guidance, NIH and other federal sponsor policies, and MIT policies related to finance and research administration
HYBRID WORK SCHEDULE:
On campus 2 days per week
SUPERVISION RECEIVED
Reports to Financial Administrator
SUPERVISION EXERCISED
None
MIT is unable to provide work authorization and/or visa sponsorship for this position.
This position has a 6-month probationary period for new employees to the Institute.
Employment is contingent upon completion of a satisfactory background check.
Apply for Job #23929
LNS benefits from a diverse and engaged workplace and seeks to further enhance our community by employing individuals from varied backgrounds. IMES actively supports MIT’s commitment to advancing a respectful and caring community that embraces diversity and empowers everyone to learn and do their best.
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.
