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Joining a WebEx Meeting

This article describes how to access/obtain Webex, the audio and web conferencing tool that offers a set of services that provides audio, video, and text options. Accessed via the web, participants may share files or use screen sharing to show presentations, applications, or other web sites. It also provides basic troubleshooting and options for additional assistance.

  1. Install the Cisco WebEX Meetings app from the MIT Software icon on your computer desktop (Macintosh and Home PC users can download the Cisco WebEx Meetings app here.)

  2. Double-click on the Cisco Webex Meetings app icon on your computer desktop.

  3. Log into the Cisco Webex Meetings app using your MIT email address, kerberos username, password, and DUO two-factor authentication.

  4. If your are asked for your WebEx site enter mit.webex.com

  5. Joining a Webex meeting using the Webex Meetings app is preferred to clicking a Webex link in your email. "To join a meeting, click in the Join a Meeting field to select a recent Personal Room or to enter a meeting number, meeting link, video address, or the host's Personal Room ID."

  6. When you start or join a meeting, you'll see the Audio and Video Connection page. On this page, you can choose how to connect your audio and video. Unless you are using a headset with a dedicated microphone I would choose to have WebEx Call Me.

  7. If you choose to Call Using Computer, use the More Options link to test your computer audio settings before you connect.

  8. WebEx meetings can be scheduled from the Schedule button, or by visiting mit.webex.com. Scheduled meetings you have been invited to will appear in the upcoming meetings section of the Cisco WebEx Meetings App

There is a lot more to using the Cisco Webex Meetings app. Look for useful tutorials and other documentation at the WebEx Help Center.

Personal Conference Numbers

WebEx allows your to create Personal Conference Numbers for use with your Personal Room or conference calls when a screen sharing and a computer is not required.

  1. Click on this link to configure your WebEx preferences

  2. If you are not already logged in, you will need to authenticate with your Kerberos username, password, and DUO Two-Factor Authentication

  3. After logging in, click on Audio in the menu bar

  4. Set 4-digit Audio PIN

  5. The Personal conferencing section lists your Personal Conference Numbers

  6. Click Generate an account to add a new Personal Conference Number (you can generate up to 3 Personal Conference Numbers)

  7. Click Save and your Personal Conference Numbers should be available immediately

Write these numbers down, you do not need to log into a computer to participate in a WebEx personal conference call.

Calling Your Personal Conference Number
  1. Call WebEx by dialing 617-324-0000
  2. Enter your 8-digit Host access code followed by #
  3. Enter you 4-digit PIN followed by #
Attending a Personal Conference Call Meeting
  1. Call WebEx by dialing 617-324-0000
  2. Enter the 8-digit Attendee access code followed by #
  3. Press # again

Note: If the host leaves the meeting, the meeting will stay active for 5 more minutes before ending automatically