Advertising & Promotion

ASA Rules for Public Advertising Space

Public Bulletin Boards

Paper event posters are the most effective means of publicizing your group's events to the MIT community. There are many public bulletin boards in high-traffic areas on campus that your group should take advantage of when publicizing for events, however, you should be aware of the public postering policies.

General rules

  • One poster per event per board
  • Up to 22" x 17" TOTAL PER GROUP PER BOARD
  • Poster only in designated spaces
  • MIT groups have priority
  • You must include the sponsoring party and contact information
  • You must date your posters

What you CAN do

  • Use flat flyers up to 22" x 17"
  • Poster over repeated flyers
  • Poster over flyers of past events
  • Poster over non-MIT flyers if the boards are full

What you can NOT do

  • Never, ever, tear down other posters; poster over them, if applicable above, but do not tear them down
  • Never poster outside designated areas (e.g. on windows, doors, walls, etc. This includes Athena Cluster windows, the E25 Atrium, and the 8-16 Stairwell)
  • Don't poster over current flyers

Teardown Policy

Officially, posters are torn down by Facilities personnel every Monday and Friday morning. The actual teardown time will vary depending on staffing that evening, the route that they travel through the Institute, and whether other duties interfere.

Violations

Contact the ASA Executive Board to report any violations.

Sanctions

The ASA has established the following sanction mechanism:

  • For anything other than postering outside designated areas, groups will receive a warning.
  • After a warning, or for postering outside of designated areas, the ASA will use the following fine structure:
    • 1st offense: $25.00
    • 2nd offense: $50.00
    • 3rd offense: $100.00

The fine doubles with each subsequent offense during each term.

Any member of the MIT community may send written complaints about postering abuses to the ASA Executive Board (asa-exec@mit.edu), W20-401. Student organizations which are shown to have violated this policy are warned of such violations by the ASA Executive Board. For a more extensive explanation of this policy, go to http://asa.mit.edu/advertisingpublicity.