Sponsor Billing
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Introduction to Advance Scheduled menu

The Advance Scheduled menu deals with MIT billing types 03 and 04.

Sales Contracts

Sales contracts (created and maintained by OSP; range is 40000000 to 49999999) link customers, advance scheduled projects, and WBS elements,

VA41 - Create Contract

Create a sales contract to schedule billing for a sponsored project. The sales contract links the sponsor and project/WBS element and includes a billing schedule.

VA42 - Change Contract

Maintain a sales contract (that schedules billing for a sponsored project).

VA43 - Display Contract

Display a sales contract (that schedules billing for a sponsored project).

VA45 - List Contracts

Find a sales contract by entering its sponsor number; then make changes to the contract, as needed.

ZVA2 - Sales Contract per WBS Element

Display sales contract information for a WBS element.

Monthly processing

Pre-billing processing

ZSSB - Scheduled Billing List

List contracts to be billed using ZVF0403 - Process billing due list.

ZADDR - Sponsored Billings Address List

Displays the mailing addresses of sponsored research customers with contracts for advance scheduled billing.

Billing

ZVF0403 - Process Billing Due List

Use this transaction to create sponsor bills for advance scheduled projects. The transaction creates an automatic posting that debits the customer no. and credits the WBS element.

ZADVBILL - Print Advanced Scheduled Bills

Prints invoices or bills for advance scheduled projects.

Other Billing Functions

VF02 - Change Billing Document

Use to correct an error (usually a date) in an SD billing document (created by ZVF04 or ZVF0403) that causes the bill not to be posted to FI. You need to input billing document number (range is 90000000 to 99999999).

VF03 - Display Billing Document

Displays an SD billing document and its FI invoice (if one exists). Both have the same document number (in range 90000000 to 99999999, which you need to input.

VF11 - Cancel Billing Document

Cancels an SD billing document and its FI invoice, for example when you need to make changes to the billing request.

VFX3 - Release Billing Documents for Accounting

Releases a number of SD billing documents to accounting (i.e., creates FI invoices), when there is a problem affecting a number of SD billing documents, for example an authorization problem.

Deferred Revenue Recognition

ZSDREVENUE - Revenue Recognition Control Report

Lists Media Lab revenue to be recognised by period.

VF44 - Revenue Recognition Work List

Use to recognise Media Lab revenue or "cancelled revenue" by period.