Due to COVID-19, the information in this Guide is superseded by new Institute policies and procedures.
For the most up to date information, visit: https://institute-events.mit.edu/covid-19_eventplanning

Event Support

Accessibility/Disability Services

While planning an event, it is important to consider the needs of all potential participants, including students and guests with disabilities. You will need to consider the location of your event and ensure the venue is accessible to all guests, including those in wheelchairs (please see campus accessibility map for more information: http://web.mit.edu/campus-map/pdf/mit-accessibility-color-current.pdf). For participants with hearing impairments, you may need to obtain a communication access provider such as a sign language interpreter or Communication Access Realtime Translation (CART) provider. It is important to budget for this need just in case.

Every invitation or event announcement should include a statement like this: “If you need an accommodation to access this event, please indicate your need here: __________.” When applicable, include images of students with visible disabilities in your marketing materials to assure students with disabilities, both visible and invisible, that they too are welcome to fully participate in the event.

Disability and Access Services can provide guidance in obtaining the services your guests may need. For more information, please contact Disability and Access Services at 617-253-1674 or email us at das-all@mit.edu.