Sponsor Billing
menu:
Introduction to Cost Reimbursable Menu
Sales orders, Monthly processing (pre-billing, billing, drawdown support), Miscellaneous (MM02, ZB01)
The Cost Reimbursable menu deals with MIT billing types 01 and 05.
Sales
orders
Sales orders (created and maintained in OSP; range is 1 to 4999999) link customers, cost reimbursable projects, and WBS elements.
Billing requests (created in CAO; range is 70000000 - 79999999) collect information about cost reimbursable project activity (from which billing documents and customer invoices can be created).
Sales orders and billing requests are both SAP sales documents. Note: Click here for more information about cost reimbursable sales and billing documents.
OSP uses to create a sales (or project) order for the purpose of billing a cost reimbursable project. The sales order is the document that links the sponsor to the project. This transaction can also be used to create billing requests.
Use these steps to change a sales order (or billing request) for a cost reimbursable project. This transaction is the only way to modify a billing request after the billing block has been removed. For billing requests that are blocked, you should use V.23.
Use to display a sales order (or billing request) for a cost reimbursable project.
ZVA1 - Change Sales Order via WBS Element
Use to display or change (OSP only) a sales order by WBS element. Note: Project Bill Requests can be maintained via WBS number using the custom transaction number, ZSDOPEN_BILLREQ - Unprocessed Bill Requests for WBS.
Monthly processing
Pre-billing
processing
ZPSR001C - Validate Sales OrdersRun to find errors that would prevent bill requests from being created (for example, the WBS on sales order is not a billing element or the payer on sales order does not match WBS customer).
ZVA01 - Create Billing Requests for Projects
Run to create billing requests (and learn about errors that prevent billing requests from being created; for example, when authorized total has been exceeded).
ZBILL03 - Pre-billing and Exception report
This report is used to review the bill requests created by ZPSR002C for accuracy (by comparing them to GL25 in BrioQuery) and to check the WBS elements against an exception list to see if special handling (for example, quarterly billing or additional copies) is required.
V.23 - Release Orders for Billing
Use this transaction to list all billing requests that are blocked. You can edit any billing request in the list or delete its billing block.
Billing
ZVF04 - Cost Reimbursable Billing Due List
Use to create sponsor bills for cost reimbursable projects. The transaction creates an automatic posting that debits the sponsor account and credits the revenue account.
ZBILL01 - Statement of Expenditure (Form X015)
Prints invoices or bills for industrial sponsors (3 copies each).
ZBILL02 - Public Vouchers (Forms1034 & 1035)
Prints invoices or bills for government sponsors (5 or 6 copies each).
VF02 - Change Billing Document
Use to correct an error (usually a date) in an SD billing document (created by ZVF04 or ZVF0403) that causes the bill not to be posted to FI. You need to input billing document number (range is 90000000 to 99999999).
VF03 - Display Billing Document
Displays an SD billing document and its FI invoice (if one exists). Both have the same document number (in range 90000000 to 99999999, which you need to input.
Display or change SD billing documents. You need to input sponsor research customer number.
Displays collective run (or billing) logs created by ZVF04, including billing document numbers, error log, billing documents, and document flow.
VF11 - Cancel Billing Document
Cancels a (system-generated) SD billing document and its FI invoice, for example when you need to make changes to the billing request.
VFX3 - Release Billing Documents for Accounting
Releases a number of SD billing documents to accounting (i.e., creates FI invoices), when there is a problem affecting a number of SD billing documents, for example an authorization problem.
Drawdown support functions
ZPSR003 - AP Disbursement Summary
Reports on Accounts Payable disbursements by sponsor for a time period.
ZPSR004N - AP Disbursement Detail
Reports on Accounts Payable disbursements by sponsor and WBS element for a time period.
ZPSR005N - Payroll Disbursement
Reports on Payroll disbursements by sponsor for a time period.
Miscellaneous functions
Use to add a unit of measure for a material (for example, one listed in ZPSR002C error report).
ZB01 - Maintain Certification Message Table
Use to maintain certification messages that are printed on bill forms (as printed by ZBILL01 and ZBILL02).